Help your branch

The branch chair facilitates branch and committee meetings and may also be a senior negotiator. They chair branch and committee meetings and agree the agenda with the secretary. Other responsibilities include:
 

• advising branch officers and the branch committee on procedure and rules;
   
• making sure all functions of the branch are carried out;
   
• working closely with the secretary and other officers to provide leadership to the branch. 

The branch secretary is the main contact person with the wider union. They handle branch administration and work with the branch chair and other leading officers to provide leadership. They may also be a senior negotiator. The role varies according to the size of the branch, but includes:
 

• convening meetings;  
   
• communicating with branch members;  
   
• communicating with the wider union;  
   
• supporting stewards and reps;  
   
• ensuring the branch committee observes union rules, supports campaigns and works towards UNISON objectives. 

The branch treasurer conducts the branch’s financial business. Their main responsibilities include:
 

• keeping accounts and preparing budgets for defined areas of activities such as welfare, recruitment, campaigning, etc;
   
• providing reports on the financial position of the branch to the branch committee or branch executive committee;
   
• providing a detailed financial report for the annual branch meeting(s);
   
• advising the branch officers and branch committee on matters relating to financial management and appropriate expenditure;
   
• providing an audited annual return of branch income. 

The branch welfare officer makes sure that members seeking welfare assistance receive a prompt, supportive and effective response. This includes:
 

• developing and co-ordinating local welfare activity;
   
• developing links with local charities and sources of support such as Citizen’s Advice and women’s refuges;
   
• keeping UNISON reps and employers up to date on UNISON’s welfare charity ‘There for You’ and its services;
   
• liaising and co-ordinating with the UNISON centre and regions to ensure ‘There for You’ support is provided effectively. 

The branch education coordinator helps arrange training courses and education programmes for members, stewards, health and safety reps and branch officers. The role includes:
 

• making sure all new reps receive information about the branch and their role;
   
• publicising the educational and training opportunities for members and reps, and ensuring reps attend appropriate courses;
   
• organising a training plan for reps and an annual budget;
   
• keeping records of training undertaken within the branch;
   
• negotiating with the employer, along with union learning reps, on time off for learning and other learning related issues;
   
• supporting and co-ordinating the work of buddies and mentors in the branch. 

The branch environmental officer is the key point of contact and information for the branch on environmental issues. They will champion environmental issues, and work towards a joint approach to ‘greening the workplace’. The role involves:
 

• raising awareness and ensuring that green issues are included in the negotiating or bargaining agenda at work;  
   
• developing a joint approach to ‘greening the workplace’;
   
• monitoring the effectiveness of environmental policies and providing staff input;  
   
• raising awareness and encourage behavioural change;
   
• improving operational procedures.

Branch equality co-ordinators have a number of important function, but it is not expected that the office holder will carry sole responsibility for the branch’s equality work. Everyone shares this responsibility. The role includes:
 

• being the identified and well-publicised point of contact in the branch for equality issues;
   
• collecting and sharing information on equalities issues, including information from the regional and national self-organised groups;
   
• making sure other branch officers and the branch committee consider the equalities dimension of everything they do;
   
• making sure equality is raised in all collective bargaining – not just in bargaining on ‘pure’ equalities issues;
   
• encouraging and supporting the development of branch self-organised groups on behalf of the branch committee;
   
• making sure new recruits and potential members know about UNISON’s commitment to equality and the opportunity to take part in self-organisation;
   
• advising the branch officers and branch committee on the development and monitoring of the action plan to achieve proportionality and fair representation;
   
• co-ordinating the development and training of members from under-represented groups;
   
• co-ordinating motions and support for delegates attending self-organised group conferences. 

Promoting health and safety at work is one of the functions of the branch. Even though employers have clear legal duties to make sure that employment does not cause death, injury or ill-health, health and safety is a trade union issue and not something which can be left to management. The branch health and safety officer’s role includes:
 

• making sure members, safety reps and branch officers are aware of health and safety issues;
   
• co-ordinating the activity of safety reps, including making sure that there are enough reps in the workplaces organised by the branch, and convening regular meetings of safety reps;
   
• organising the information held by the branch on health and safety;
   
• acting as a link between safety reps and other branch reps to make sure that health and safety issues are treated as an integral part of the work of the branch;
   
• reporting on health and safety issues at branch meetings, committee meetings and annual meetings;
   
• liaising with relevant branch officers about priorities for health and safety training, campaigns and publicity materials;
   
• keeping contact with the region and regional service groups, for example via the regional health and safety committee and the national health and safety structures;
   
• liaising with the equalities officer(s) to make sure that equal opportunities aspects of health and safety issues are taken into account and vice versa. 

The branch communications officer’s role includes:

• explaining UNISON’s policies and providing the information members need to play an active role in their union;
   
• helping the branch’s recruitment and organising;
   
• supporting UNISON’s national and regional campaigns;
   
• creating a positive image for the branch and wider union among members, potential members and the public;
   
• producing news-sheets, bulletins or digital communication for distribution to branch members;
   
• making sure branch communications are in the accessible formats members need;
   
• making sure that centrally and regionally produced publicity, communications and campaign materials are distributed, as appropriate, to stewards, members and non-members;
   
• monitoring and liaising with local media. 

Works with employers and co-ordinates the work of union learning reps in supporting members with lifelong learning and skills for life.
 

A branch with a number of union learning reps working as a team, led by a co-ordinator, can ensure:
 

• learning representatives are accountable and involved in the branch;
   
• learning is high on the branch’s agenda and linked into its organising, bargaining and equalities work;
   
• a clear progression route for learning representatives who want to become more involved in other aspects of branch activity.
   

The lifelong learning co-ordinator’s role includes:
 

• working closely with the branch education co-ordinator (the same person may take on both roles);
   
• co-ordinating the activity of union learning reps in the branch education team;
   
• working with colleagues to recruit and organise new learning representatives;
   
• being closely involved in negotiating around learning with the employer;
   
• making sure members have information on learning opportunities, including UNISON Open College courses, Return to Learn and Lifelong Learning;
   
• making sure the work of learning reps is fully integrated into the branch. 

This officer develops and leads on international solidarity activities including campaigns, twinning with sister unions and support for projects abroad.
 

The role includes:
 

• co-ordinating the branch’s work on international relations and making sure members are informed of national policy on international matters;
   
• receiving and distributing relevant information;
   
• encouraging members to be aware of the importance of international solidarity issues within the context of the overall work of the union;
   
• liaising where appropriate with central and regional international structures and reporting the views of the branch on international activities;
   
• liaising with other branch officers concerning publicity and education on international issues;
   
• liaising with the solidarity organisations and campaigns that UNISON is affiliated to;
   
• encouraging members of the branch to take action and take part in international solidarity activities organised nationally or regionally;
   
• developing an international perspective among members, stewards and branch officers. 

Keeps track of the branch’s membership and works to develop recruitment and organising.
 

The role includes:
 

• mapping the branch’s membership to identify membership density and steward coverage – and where there are gaps;
   
• making sure the branch and union has accurate membership records;
   
• monitoring the branch’s recruitment and retention rate;
   
• working with the branch committee and regional organising staff to develop and implement the branch’s organisation and development plan;
   
• making recommendations to the branch committee on recruitment activities, targets, resources, budgets, etc. 

The branch women’s officer (BWO) offers the opportunity to bring about important changes for women in the workplace. UNISON can provide training for the role, and the BWO can network and work collaboratively with other branch women’s officers in their area. They can become involved in the regional women’s committee/forum or network, attend national women’s conference and help UNISON agree its work plan priorities for the national women’s committee. 

The branch women’s officer’s role includes:
 

• building links with women’s sector organisations and where appropriate signposting to specialist organisations for women (domestic abuse/Rape Crisis) and assisting in negotiations on employer policies on violence against women;
   
• ensuring that the branch has a wide range of resources for women, such as books, videos and leaflets, and making these resources accessible to all women in the branch;
   
• organising a women’s group and identifying concerns;
   
• identifying women members of the branch, and liaising with the branch committee on progress towards proportionality;
   
• being a focal point for women’s issues for members and raising issues affecting women, particularly those with service conditions implications with the branch committee;
   
• supporting women in their issues generally and campaigning on issues that are important to women. 

The role of the branch young members’ officer is ideal for someone who is interested in becoming more active in the union. The post may be a stepping stone to becoming a steward or taking on wider roles. The responsibilities include:

• recruiting new members and organising and encouraging existing young members to become active in the branch and in UNISON campaigns;
   
• building a branch young members’ organisation and making sure there are potential new young members’ officers in the future;
   
• making sure issues of concern to young workers are raised through the branch;
   
• acting as a focal point for all young workers in the branch and workplaces;
   
• receiving and distributing UNISON young members’ information.
   

Other branch officers will help in these tasks. Branch young members’ officer must be under 30 years of age for the whole of their term of office. 

The retired members’ officer enables retired members of the branch to continue to be active in the union through the branch’s retired members’ section. This includes:
 

• making sure that members approaching retirement have the opportunity to become retired members;
   
• organising meetings of the branch retired members;
   
• encouraging the participation of retired members in branch activities as appropriate;
   
• making links with other retirement organisations in the area and UNISON’s national retired members’ structures;
   
• attending meetings of the branch committee;
   
• making sure the retired members section functions in accordance with UNISON rules and any branch standing orders and procedures. 

The regional convenor is the senior lay member at regional level, elected by regional council delegates. The regional convenor usually chairs regional council and regional committee meetings, and task include:
 

• ensuring development and maintenance of strong and flexible branch structures;
   
• implementing national policies and campaign strategies;
   
• monitoring deployment of regional resources to pursue UNISON objectives;
   
• working with Regional Secretaries to oversee the progress of branches under regional supervision;
   
• chairing the Branch Support and Organising Fund;  
   
• liaising with National Executive Council representatives, self-organised groups, retired members and young members;
   
• representing the union on external bodies in relation to economic, political and social issues;
   
• participating in the regional convenors’ group at national level. 

The Labour Link officer is elected by, and accountable to, the Labour Link section within the branch and must be an individual member of the Labour Party. This is because the post holder should work to take UNISON policy forward in the party, including being a delegate to the general committee of the party and encouraging joint work and campaigning with the local constituency Labour Party.
 

The branch UNISON Labour Link officer is the key contact point for information about regional and national UNISON Labour Link matters and is responsible for co-ordinating our activities in the branch. They also represent the interests of Labour Link levy payers on the UNISON branch committee.
 

The role includes:
 

• explaining and developing the role of the UNISON Labour Link within the branch and ensuring that correct procedures are followed regarding the rights of Labour Link levy payers;
   
• acting as the central contact point for information on Labour Link matters from national and regional levels of the union, and from the Labour Party, and circulating it to Labour Link members in the branch;
   
• convening meetings of members as necessary;
   
• communicating with Labour Party members within the branch and encouraging individual membership of the Labour Party;
   
• attending the UNISON branch committee and agreeing appropriate means of promoting UNISON policy in the Labour Party;
   
• organising elections for branch UNISON Labour Link representation within the regional Labour Link as necessary and making sure branch delegates report on their activities on behalf of members;
   
• liaising with the Labour Link regional political officer;
   
• promoting political education and policy discussions;
   
• strengthening links with Labour locally by getting the branch to affiliate to the local Labour Party and electing delegates to attend meetings;
   
• building campaigning work around key issues and co-ordinating campaigns with the Labour Party in council, Westminster, Scotland, Wales and European elections. 

The role of an active member is a good starting point to get involved in the union. They let their branch know what’s happening in their workplace and help the union get messages to its members. They:
 

• share information with colleagues and other UNISON members;
   
• keep notice boards up to date with UNISON information;
   
• have regular conversations with members in the workplace;
   

• support people looking to join UNISON.

   

Active members play an important role in helping groups of members to organise effectively.